Documents to prepare before a labour inspection

Inspectors ask for evidence, not narratives. Keep attendance logs, overtime approval forms, and contribution remittance receipts in the same order you would walk someone through a sample employee file.

For payroll, print or export registers covering the months named in the notice. Highlight how rest-day and national-holiday pay were calculated. If your policy differs from the Labour Standards Act default, have the written policy beside the register.

A pre-inspection payroll check with API Future does not replace your counsel. It does pressure-test whether the binder tells a consistent story: contract, attendance, payslip, and remittance. Inconsistencies found early are cheaper than explanations invented in the meeting room.

Store copies of the last three remittance proofs separately from the daily HR drive. Missing payment receipts are one of the most common last-minute scrambles we see in Chiayi offices.